Format Of Application Letter
1. Return Address
If your stationery has a letterhead, skip this. Otherwise, type your name, address and optionally, phone number. These days, it's common to also include an email address.
Example :
Michele Peters
45 Agate road
45 Agate road
Fax:208 774 8094
E-mail:mpeters@londonmail.com
2. Date
Type the date of your letter two to six lines below the letterhead. Three are standard. If there is no letterhead, type it where shown.
Example :
March 1,2010
3. Inside Address
Type the name and address of the person and/or company to whom you're sending the letter, three to eight lines below the last component you typed. Four lines are standard. If you type an Attention Line , skip the person's name here. Do the same on the envelope.
Example :
Name Maria Sanchez
Title Human Resource Specialist
Company NetLives Ltd.
Address 632 Garrison Road
City, State, Zip Code Cambridge CB4 1HD
Title Human Resource Specialist
Company NetLives Ltd.
Address 632 Garrison Road
City, State, Zip Code Cambridge CB4 1HD
4. Salutation
Type the recipient's name here. Type Mr. or Ms. [Last Name] to show respect, but don't guess spelling or gender. Some common salutations are
Example: Ladies:
Gentlemen:
Dear Sir:
Dear Sir or Madam:
Dear [Full Name]:
To Whom it May Concern:
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